CONTRACTS & GRANTS
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Contracts & Grant Activities
FAQ
1. What screen do I look at to check the balance of an account?
2. How do I transfer funds from one support account to another?
3. How can I check my cost share balance in FAMIS?
4. I'm receiving an error when trying to create, route my L, R, or E-doc?
5. Why did my voucher get posted to one budget pool, when I coded the expense to another?
6. How can I tell if the sponsor is paying the bills?
7. How can I check the awards and proposals for a P.I.?
8. How can I check the status of proposals for the Unit?
9. What is this Effort Report and why should it be completed and returned?
1. What screen do I look at to check the balance of an account?
Answer: FRS Screen 34
2. How do I transfer funds from one support account to another?
Answer: FRS Screen 53. You have to complete the Ref 2 field with an internal tracking number of your choosing.
3. How can I check my cost share balance in FAMIS?
Answer: SPR Screen 136. You need to put in the SPR Project number which can be found on Screen 9 of FRS
4. I'm receiving an error when trying to create, route my L, R, or E-doc?
Answer: First look at the balance of the account using screen 34, if you have sufficient funds, then look at the expense object code on the documents and see if you are using a code that falls into a budget category on screen 34 that doesn't have sufficient funds. If the error states it's a subcode edit, then look at screen 8. If your object code is within the range with a N by it then you need to make sure your using the correct expense code. If you are, then contact our office because that expense is probably not allowed by the sponsor.
5. Why did my voucher get posted to one budget pool, when I coded the expense to another?
Answer: The expenses on an account are placed in an expense pool based on the ABR rule for that account. FRS Screen 34 will show you the ABR number for that account. You can then go to FRS Screen 806 and put in the ABR rule. This will show you how the object codes are assigned to the specific expense pools.
6. How can I tell if the sponsor is paying the bills?
Answer: FRS Screen 634 will show you the outstanding invoices for an account. Be sure to put in the S/L number and then all zeros for the S/A.
7. How can I check the awards and proposals for a P.I.?
Answer: SPR screen 142/147 will show the project for a P.I. and the awards for a P.I. SPR screen 32 will show the proposals for a P.I.
8. How can I check the status of proposals for the Unit?
Answer: SPR screen 39 allows you to query proposal by status for a particular unit.
9. What is this Effort Report and why should it be completed and returned?
Answer: The effort report is extremely important for compliance with OMB Circulars. The effort report verifies that the payroll costs on the projects listed on the report are appropriate and applicable. Unlike other expenses where you have receipts and other proof that the expense was for a certain project, effort reports are the only way to certify that the payroll expenses/effort was applicable to that particular project. Without an effort report to substantiate the payroll expenses, then the payroll expenses can be disallowed by the sponsor or auditors.
Texas AgriLife | Texas AgriLife Research |Texas AgriLife Extension
Texas A&M University System | College of Agriculture and Life Sciences
AgriLife Directory | TAMU Directory| State of Texas
Diane M. Gilliland, Assistant Director
2147 TAMU College Station, TX 77843-2147
Physical Address: 3000 Briarcrest Drive, Suite 101 Bryan, TX 77802
Phone:(979)845-4781 Fax:(979)862-7775
Last updated:
June 16, 2008 3:29 PM
Webpage maintained:
Tribbie Sandner